Job Description

Job Description

Job Description

Job Title: Mailing Helper I

Department:            Mailing (88)

Position Summary

Under the direction of the Production Manager, Printing and Mailing, the Mailing Helper I is responsible for assisting in duties associated with mailing operations. The Mailing Helper 1 is an entry level position.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Observe standards of operation and quality of output. 
• Must perform all duties of a production helper including but not limited to table work such as matched mail, hand work and other fulfillment duties. 
• Learn and keep up to date on basic knowledge of current regulations related to the presentation of mail in bulk to the USPS, including regulations involving address set-up, tabbing, envelope and card sizes and restrictions, postage classes and rate structures and sortation.
• Understands and is responsible for proper documentation, recordkeeping, performing quality checks, and proper destruction of PHI materials. 
• Sorts mail and places in proper Mail Transportation Equipment and properly stores finished items ready for mailing per standards and specified job.
• Alerts supervisor of any unusual circumstances or problems that need escalated. 
• Must be able to move around to various departments and assist, as needed.
• Stays current on all relevant HIPAA/HITECH / PHI regulations and procedures relating to activities in the Mail Department.
• Other duties as assigned. 

Minimum Job Requirements:

• HS diploma or GED preferred but not required.
• 0-6 months related experience is preferred.
• Possesses a high level of comfort working around machinery and an ability to understand mechanical and computerized adjustments to machine operation and function. Flexibility with scheduling to include some overtime and some short hours as the schedule of work demands.
• Graphcom required trainings (HIPAA, Information Security, Medicare Fraud Waste and Abuse, Lockout/Tag Out, Harassment Prevention, Fire Extinguisher Training, HazCom/Right to know and Emergency Action Plan).

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. 
• The employee must occasionally lift and/or move up to 50 pounds. Regularly lift 5-15 lbs. 
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly exposed to moving mechanical parts and fumes or airborne particles.  
• The noise level in the work environment is sometimes loud, hearing protection is not mandatory, but available if needed.
• While performing the duties of this job, the employee is not usually exposed to weather conditions. 

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